General
Each student that will take training needs to be in the list of students.
Filtering and Sorting
Filtering and sorting of students is available at the top of the columns. By default the Name is used for sorting. To clear a filter, delete any entry in it.
Add a Student
To add a student click "Add Student"
Enter the Student's data
Enter the student's full name. There are no particular requirements for the name, except it cannot be blank. Try to be consistent with other names in the list.
Enter the student's email address
Note
If a student already exists in the system with the same email address, an error will display.
When all required fields have been completed, the Confirm button will become active.
Click the Confirm button to save the new student.
Edit a Student
To Edit a choose the icon on the row of the student
Select the Edit option.
Note
Email addresses cannot be changed. If a different email address is needed, create a new user with the new email address.
Note
It may sometimes be necessary to refresh the page to see the change, especially if the page has sat idle for a long period of time.
Invite Email
To send the student an invitation email, click the icon on the student's row, and choose the Send Invitation Email option.
Confirm the resulting popup.
The student will then receive an email like this:
If the student follows the link, it will take them to http://student.virtualclassroom.disti.com/ with their email address already filled in.
The student can log in without this invite, but it does make it a little easier for them and it validates the instructor entered email address.
View History
The history of all Virtual Classroom activities can be viewed by clicking the History button
See details of the Student History here
Delete
To delete a student, open the Edit Student dialog.
Click the Trash icon.
After confirmation, this will remove the student from the list, and the student will no longer be able to access any content.
However, the student may still be assigned to classes, and no history data is removed.
Adding the student back to the list (with the same email address) it will be as if the student was never deleted. The student will need to go through the password reset mechanism.
Bulk Add
Many students can be added at once from a spreadsheet.
To perform the bulk addition of students, click the Bulk Add button.
A file browser will appear.
Choose the file containing the student information.
The system supports many different file formats. The data must be in the following format:
Column 1: Email address
Column 2: Students Full Name
Any other columns will be ignored.
After selecting the file a preview of the import will be shown.
The system checks the data for the following errors:
- Invalid email address format
- Duplicate email address in the imported file
- Header row unexpected
All errors must be corrected before being allowed to add.
The header row can be fixed by checking "Skip Header". Make sure to only check it if there is a header row, or a student can get missed.
Other errors must be fixed by modifying the import file and retrying the import.
The system also provides warnings for these situations:
- Full Name Conflict - Occurs when the student is already in the system, but their name is different than the one in this new file.
The import can still proceed with warnings, but each one must be explicitly acknowledged by checking the "Acknowledge Warning" checkbox on the row.
Once there are no errors and all warnings have been acknowledged, the "Add All" button will become available.
Make sure to choose the correct organization for this student by selecting from the dropdown at the top of the page.
When everything looks correct, press the Add All button and the import will proceed.